PPWR Declaration of Conformity Template: Prepare for PPWR 2026 updates now

From 12 August 2026, every packaging unit placed on the EU market will need a PPWR declaration of conformity. For many companies, the practical question is already clear: what does a PPWR declaration of conformity look like, and what must it include?

In this article, you can download a practical PPWR declaration of conformity template and learn what information will be required for packaging in the EU, who is responsible for the declaration, and how companies can prepare early.

Download the PPWR declaration of conformity template

The PPWR declaration of conformity template provides a structured starting point for preparing future packaging documentation requirements. It helps teams organize the relevant information for each packaging unit and define responsibilities more clearly.

Download the PPWR declaration of conformity template now

A clear template helps companies identify early:

• which packaging data needs to be collected
• which supporting documents should be available internally
• which teams need to be involved
• where information gaps still exist
• which requirements will matter for future technical documentation

Because the requirements become mandatory from 2026, a PPWR declaration of conformity template is a practical way to start building the right internal processes now.

What is a PPWR declaration of conformity?

A PPWR declaration of conformity is the formal statement by a manufacturer or responsible economic operator that a specific packaging unit complies with the applicable requirements of the Packaging and Packaging Waste Regulation (PPWR).

Depending on the packaging, these requirements may include:

• recyclability
• packaging minimization
• material restrictions
• recycled content, where relevant
• reusability, where relevant
• technical documentation and traceability

The declaration of conformity is not just an administrative formality. It will become a key compliance document that authorities may request during market surveillance or audits. Without a valid declaration of conformity for packaging, packaging will no longer be lawfully placed on the EU market.

💡 Want to understand the regulatory background first?

In our PPWR Declaration of Conformity Guide, we explain what the declaration means, who is responsible for it, and why it becomes essential for packaging in the EU from 2026 onward.

What must a PPWR declaration of conformity include?

A PPWR declaration of conformity template should be structured so it captures the most important required elements. In practice, this includes at least:

• name and address of the responsible company
• clear identification of the packaging or packaging unit
• description of the materials and components used
• reference to the relevant PPWR requirements
• formal statement that the packaging complies with the applicable requirements
• reference to technical documentation and supporting evidence
• date, name, and role of the responsible signatory

Depending on the packaging type, market, and regulatory detail, additional information may also be needed. What matters most is that the declaration is clear, verifiable, and supported by reliable packaging data.

Who is responsible for the PPWR declaration of conformity?

Primary responsibility generally lies with manufacturers, who must carry out the conformity assessment and issue the declaration. At the same time, importers and distributors must ensure that valid declarations of conformity are in place before packaging is placed on the market.

For brand owners, fillers, and retailers, this means that even if they do not always issue the declaration themselves, they still need access to the relevant documentation in order to support their own PPWR compliance.

When does the PPWR declaration of conformity become mandatory?

From 12 August 2026, declarations of conformity for packaging and the related technical documentation will become mandatory. In the following years, additional requirements will be introduced, including digital markings and harmonized EU packaging labels.

For companies, this timeline is critical. Waiting until shortly before the deadline can lead to:

• missing packaging data
• incomplete technical documentation
• high manual effort
• delays in internal approval processes
• difficulties during audits or market surveillance

Using a PPWR declaration of conformity template makes it easier to prepare earlier and in a more structured way.

How companies can use the template in practice

The biggest challenge is often not the document itself, but the information that needs to be brought together for it. Companies need visibility into:

• the materials and components of every packaging unit
• technical specifications
• recyclability data
• regulatory requirements
• internal responsibilities

This is exactly why a declaration of conformity template is so useful. It shows which information is already available and where data, documents, or processes are still missing. That turns the template into more than just a form, it becomes a practical working tool for PPWR preparation.

Prepare PPWR documentation more efficiently with Packa

Packa helps companies translate complex PPWR requirements into clear, actionable processes. With structured packaging data, greater material transparency, and country-specific guidance, teams can build the foundation for reliable PPWR declarations of conformity much more efficiently.

Download the PPWR declaration of conformity template now

Use the PPWR declaration of conformity template to structure your packaging documentation early and prepare more effectively for the requirements coming into force in 2026.